The Pros and Cons of Buying vs. Leasing a Copier

When determining whether you should buy or lease a copy machine, many factors need to be considered. Read on to learn about the pros and cons of buying and leasing a copier.

Pros of Leasing a Copier

Leasing a copier provides flexibility in upgrading to newer equipment, but can sometimes cost you more in the long run with interest accrued. Most copy machine leases are structured so the entire lease copier payment is an immediately deductible expense. Lease payments can be deducted as business expenses on your tax return, thereby reducing the net cost of your lease, however. Additionally, a lease is generally more easily obtained than a loan for a copy machine, and copier lease payments may be lower than they would be for a loan, because you're only paying for a part of the life of the copy machine asset.

If your business is short on cash or you want to conserve your cash flow, your best option is to lease a copy machine. You can also lease a copy machines to get “more copier” than you could afford to buy straight away. On a copier lease you pay only for the time you use it. And you don't have to be bothered with selling the copier when the copy machine lease expires. The copier leasing company takes it back after the copy machines lease expires. Last, but surely not least, most copier leases include copier maintenance and other services in a single price.

Cons of Leasing a Copier

A lease payment includes an interest component that a cash purchase would not include. Furthermore, keeping track of all the equipment over the term of a lease can be difficult – leasing requires strong asset management skills, especially if the copy machine is ever moved from one location to another.

Pros of Buying a Copier

If you have the cash to buy a copy machine, you could save considerable money over the entire life cycle of the copier. Ownership and tax breaks make buying appealing (Section 179 of IRS code); when buying a copier, you can expense the entire cost of the copier buy in one year.

Cons of Buying a Copier

The initial cash outlay for a copier is often cost prohibitive for a small business owner. In buying technology such as a copy machine, you run the risk of obsolescence; there may be limited re-sale value of your copier.

Lease AND Buy Your Copier

Some copier companies now offer a third lease-to-buy option for your copy machine, where the lease is written so you actually get to keep your machine at the end of the lease term. This option is the most popular plan with customers because people generally like the idea of being able to keep an asset they have paid for! Lease to buy options are available with top brand copiers, such as Konica Minolta, Ricoh copiers, Kyocera, and Toshiba copiers. This is ideally the best option because if you don’t want the copier you can get a new one, and if you want to keep the one you have – you’ve already paid for it!

Resource Box: sells copiers such as Canon copiers, Ricoh copy machines, Konica Minolta, Kyocera, and Toshiba copy machines – all available with the best copy machine warranties in the industry. The company has been leasing and selling certified used copiers across the United States for more than a decade.